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Magnetic HQ Integration

Zynk's Magnetic HQ integration connects Magnetic, the management platform for agencies and professional services firms, to the finance systems your accountants work in. Tax invoices, purchase orders, customers and suppliers move between Magnetic and Sage, Business Central, QuickBooks or Xero, so jobs are billed and costed in one place and recorded correctly in the other.

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Workflow

Capabilities may differ depending on the product.

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Benefits

Why businesses connect Magnetic HQ

Job billing that lands in the ledger

Tax invoices raised against jobs in Magnetic export to your accounting system with the right customer, nominal codes and tax. Finance sees billed work as soon as account managers issue it, without a monthly catch-up.

Purchase orders with a paper trail

Purchase orders raised in Magnetic for freelancers, printers or media suppliers export to finance, so committed costs are visible before supplier invoices arrive and each invoice can be checked against what was ordered.

Clients and suppliers kept aligned

Customers and suppliers can be created in either system and exported to the other, which stops the same client existing under three slightly different names across the agency.

Fuller job profitability

When invoices and purchase orders raised in finance are imported into Magnetic, job reports include billing and costs that were created outside Magnetic, not just those someone remembered to enter twice.

Finance stays in its own system

Your accounts team keeps working in Sage, Business Central or QuickBooks while project teams stay in Magnetic. Zynk carries the documents between them, so neither team has to learn the other's software.

Capabilities

What you can do with Magnetic HQ

Every task the Zynk Magnetic HQ connector can run, grouped by the direction data moves.

Import into Magnetic HQ

Data Zynk writes into Magnetic HQ

4 tasks

  • Customers → into Magnetic HQ
  • Purchase orders → into Magnetic HQ
  • Suppliers → into Magnetic HQ
  • Tax invoices → into Magnetic HQ

Export out of Magnetic HQ

Data Zynk reads out of Magnetic HQ

4 tasks

  • Customers → out of Magnetic HQ
  • Purchase orders → out of Magnetic HQ
  • Suppliers → out of Magnetic HQ
  • Tax invoices → out of Magnetic HQ

Need something that isn't listed?

Most Magnetic HQ projects include at least one custom step. Our team builds it for you.

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The problem

Why integrate Magnetic HQ?

Agencies run jobs in Magnetic and run the money in an accounting system. Without a link, account managers raise invoices in Magnetic and someone in finance types them in again, purchase orders live only inside the job, and client details drift apart, which makes month-end and job profitability harder to trust.

Without integration

  • Magnetic invoices retyped into the accounts at month end
  • Supplier costs that finance cannot see until the bill arrives
  • The same client set up differently in Magnetic and the ledger
  • Job reports missing costs entered directly in finance

With Zynk

  • Tax invoices export to finance as they are issued
  • Purchase orders export as soon as they are raised
  • Customers and suppliers stay matched across both systems
  • Invoices and POs from finance import back into Magnetic

How it works

How the Magnetic HQ integration works

  1. Step 1: Connect Magnetic

    Zynk connects to your Magnetic account and to your accounting platform, whether that is a desktop system such as Sage 50 or a cloud ledger such as QuickBooks Online.

  2. Step 2: Match clients and suppliers

    Existing customers and suppliers are matched across both systems first, so later invoices and purchase orders attach to the right account rather than creating duplicates.

  3. Step 3: Map the documents

    Magnetic tax invoices map to sales invoices and purchase orders to purchase orders, with job, nominal code, tax rate and department set according to your chart of accounts.

  4. Step 4: Schedule the runs

    Workflows run on a timetable you choose, for example hourly during the working day, and any document that cannot be posted is reported with the reason so it can be put right.

Integrations

What can you connect to Magnetic HQ?

Sage 50 UKSage 200Microsoft Dynamics 365 Business CentralQuickBooksXeroSage IntacctSage Business Cloud AccountingSage 200 Cloud StandardHubSpotNetSuite

Magnetic HQ and Sage 50 UK

Post Magnetic tax invoices to Sage 50 as sales invoices and send purchase orders across, creating customers and suppliers in Sage 50 when they do not yet exist.

From Magnetic HQ to Sage 50 UK:Tax invoices, Purchase orders, Customers, SuppliersFrom Sage 50 UK to Magnetic HQ:Customers

View the Sage 50 UK integration →

Magnetic HQ and Sage 200

Send Magnetic invoices and purchase orders into Sage 200, and bring Sage 200 customer and supplier accounts back into Magnetic so new jobs start from the right records.

From Magnetic HQ to Sage 200:Tax invoices, Purchase ordersFrom Sage 200 to Magnetic HQ:Customers, Suppliers

View the Sage 200 integration →

Magnetic HQ and Microsoft Dynamics 365 Business Central

Create Business Central sales invoices and purchase orders from Magnetic, and keep customers and vendors aligned between the two systems.

From Magnetic HQ to Microsoft Dynamics 365 Business Central:Tax invoices, Purchase ordersFrom Microsoft Dynamics 365 Business Central to Magnetic HQ:Customers, Suppliers

View the Microsoft Dynamics 365 Business Central integration →

Magnetic HQ and QuickBooks

Turn Magnetic tax invoices and purchase orders into their QuickBooks equivalents, with customers and vendors matched before the first document is posted.

From Magnetic HQ to QuickBooks:Tax invoices, Purchase ordersFrom QuickBooks to Magnetic HQ:Customers, Suppliers

View the QuickBooks integration →

See all integrations →

Magnetic HQ integration FAQs

What is Magnetic HQ?
Magnetic is an all-in-one platform for agencies and professional services firms, covering projects, time tracking, resourcing and billing. Its accounts area produces cost estimates, tax invoices, purchase orders and credit notes, and that billing data is what Zynk moves to and from your finance system.
Can Magnetic HQ invoices post to Sage 50 or Sage 200?
Yes. Zynk connects Magnetic with Sage 50 and Sage 200, where tax invoices and purchase orders post as sales invoices and purchase orders. Customer and supplier records can move in either direction, so both systems describe the same accounts.
Doesn't Magnetic already connect to Xero?
Magnetic's own documentation lists connections to Xero, Pastel and Sage One. Zynk is useful when your finance system is outside that list, such as Sage 50, Sage 200, Business Central or QuickBooks, or when you need custom mapping between jobs and nominal codes.
Which Magnetic records can Zynk move?
Zynk exports customers, suppliers, purchase orders and tax invoices from Magnetic, and can import the same four record types into it. That covers billing, supplier costs and the client and supplier lists that both systems depend on.
Can invoices raised in finance appear in Magnetic?
Yes. Tax invoices and purchase orders created in your accounting system can be imported into Magnetic, so job reports include them. This helps where some billing or purchasing happens in finance rather than through the job itself.
How often do Magnetic invoices reach the accounts?
You set the schedule. Invoices and purchase orders can move several times a day, or once each evening if finance prefers to review documents in a batch. The timing can be changed later without rebuilding the workflow.
What information do you need to scope a Magnetic integration?
Tell us which accounting system you use, how jobs relate to your nominal codes and who owns client and supplier records today. We'll suggest a design, test it with sample invoices and agree a go-live date with you.

See what Zynk can automate for your Magnetic HQ setup

Book a 20-minute call. We'll review your systems, flag the quick wins and outline a practical route to going live.

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