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PayPal Integration
Zynk's PayPal integration exports transactions from your PayPal business account and posts them to the accounting system that needs them. Gross amounts, PayPal fees and net figures reach Sage 50, Sage 200, Xero or Business Central on a schedule, so finance can reconcile PayPal receipts against orders and the bank without downloading activity reports.
Capabilities may differ depending on the product.
Benefits
Why businesses connect PayPal
PayPal activity in the ledger
Every transaction in the chosen date range exports from PayPal and posts to your accounts. Finance works from complete figures instead of a spreadsheet download that someone remembers to run at month end.
Fees recorded properly
Each transaction carries its gross amount, PayPal fee and net amount. Fees can be posted to their own expense account, so sales are not understated and the PayPal balance in your books matches the account.
Order lines when you need them
Switch on transaction details to include item lines where PayPal holds them. That helps match a payment to the order it settles and gives finance product-level detail for analysis.
A date window that moves itself
After each run the export moves its start and end dates forward on its own, so a daily schedule keeps collecting new activity without anyone editing settings.
Reconciliation that keeps up
With PayPal transactions recorded as they happen, matching transfers to the bank and clearing open sales invoices becomes a short daily routine rather than a month-end project.
Currencies kept apart
Each amount carries its currency, and PayPal's currency conversions come through as transactions of their own, so foreign-currency sales and conversion entries can be posted to the right accounts.
Capabilities
What you can do with PayPal
Every task the Zynk PayPal connector can run, grouped by the direction data moves.
Export out of PayPal
Data Zynk reads out of PayPal
1 task
- Transactions → out of PayPal
Need something that isn't listed?
Most PayPal projects include at least one custom step. Our team builds it for you.
The problem
Why integrate PayPal?
PayPal often sits beside a card processor as a second way customers pay. Its transactions, fees and transfers live in the PayPal account, not the accounts package. Without integration, someone downloads activity reports, separates out fees and posts journals by hand, and the PayPal clearing account rarely balances.
Without integration
- PayPal activity downloaded and reformatted every month
- Fees netted off sales so revenue is understated
- A PayPal clearing account that never quite reconciles
- Payments that can't be traced back to the order they paid for
- Currency conversions buried somewhere in the activity report
With Zynk
- Transactions export from PayPal on a schedule you set
- Gross, fee and net amounts post separately
- Every transaction is recorded, so the balance can be matched
- Optional item details link each payment to its order
- Conversions arrive as separate transactions ready to post
How it works
How the PayPal integration works
Step 1: Generate API credentials
In your PayPal business account settings, request NVP/SOAP API credentials with an API signature. Zynk uses the API username, password and signature to read your transaction history.
Step 2: Choose the level of detail
Decide whether to export header details only or include item lines, and set the date range for the first run. Later runs move the range forward automatically.
Step 3: Map to your accounts
Map each transaction type to the right posting, such as receipts against customer accounts, fees to an expense code and transfers to your bank account.
Step 4: Schedule and reconcile
Run the export daily or more often. Posted PayPal transactions then sit in your accounting system ready to reconcile against the bank and the sales ledger.
Integrations
What can you connect to PayPal?
PayPal and Sage 50 UK
Post PayPal receipts, fees and transfers into Sage 50 as bank transactions against a PayPal bank account, ready to reconcile alongside your other bank accounts.
PayPal and Sage 200
Import PayPal transactions into Sage 200 so receipts reach the right customer accounts and fees land on the nominal codes your finance team uses for payment charges.
PayPal and Xero
Create Xero bank transactions from PayPal activity, with the gross amount and the PayPal fee posted to separate accounts for cleaner reporting.
PayPal and Microsoft Dynamics 365 Business Central
Bring PayPal transactions into Business Central as journal lines, so the PayPal balance and its fees are posted and reconciled in one place.
View the Microsoft Dynamics 365 Business Central integration →
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Read more →PayPal integration FAQs
Can PayPal transactions be posted to Sage?
What data does the PayPal export include?
What do I need from PayPal to connect it to Zynk?
Will PayPal data post to Xero or QuickBooks Online?
Does the integration create anything in PayPal?
How often can PayPal transactions be exported?
Does this work for WooCommerce or Shopify stores that take PayPal?
What does setting up the PayPal connection involve?
See what Zynk can automate for your PayPal setup
Book a 20-minute call. We'll review your systems, flag the quick wins and outline a practical route to going live.
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