Marketplace
Virtualstock Integration
Zynk's Virtualstock integration is for suppliers who fulfil retailer orders through the Virtualstock dropship platform. Orders export from Virtualstock into your ERP, such as Business Central or Sage 200, or your accounting or warehouse system, and order acknowledgements, dispatch confirmations, stock availability and product details go back, so you can serve several retailers without working through the supplier portal order by order.
Capabilities may differ depending on the product.
Benefits
Why businesses connect Virtualstock
Retailer orders where you work
Orders placed with you through Virtualstock export into Sage, Business Central or your warehouse system as sales orders. Your team picks and invoices them alongside every other order, without retyping anything from the portal.
Acknowledgements without delay
Once an order is accepted into your system, Zynk sends an order acknowledgement back to Virtualstock. The retailer can see the order has been received, and nobody has to open the portal to confirm it.
Dispatches confirmed as they happen
Dispatch confirmations import into Virtualstock as orders leave your warehouse, so the retailer can keep its own customer informed instead of chasing you for an update. Its view of each order then matches what has really happened in your warehouse.
Availability retailers can rely on
Stock availability imports into Virtualstock from the system that holds your inventory, so retailers stop selling lines you cannot supply. Fewer cancelled orders helps keep your standing with each retailer strong.
Product data kept current
Products can import into Virtualstock from your own catalogue and export back out for checking, so new lines and product changes reach retailers without a separate manual upload. Your own system stays the master copy of product information.
Capabilities
What you can do with Virtualstock
Every task the Zynk Virtualstock connector can run, grouped by the direction data moves.
Import into Virtualstock
Data Zynk writes into Virtualstock
4 tasks
- Order acknowledgements → into Virtualstock
- Order dispatches → into Virtualstock
- Products → into Virtualstock
- Stock availability → into Virtualstock
Export out of Virtualstock
Data Zynk reads out of Virtualstock
2 tasks
- Orders → out of Virtualstock
- Products → out of Virtualstock
Need something that isn't listed?
Most Virtualstock projects include at least one custom step. Our team builds it for you.
The problem
Why integrate Virtualstock?
Dropship retailers expect suppliers to accept orders quickly, confirm each dispatch and keep stock figures current. When Virtualstock and your own systems are separate, every order is copied out of the portal, every dispatch is confirmed by hand and stock updates wait until someone has time, which gets harder with each retailer you add.
Without integration
- Orders copied from the Virtualstock portal into the ERP
- Acknowledgements sent late because nobody checked the portal
- Dispatches confirmed in one batch at the end of the day
- Retailers selling stock you no longer have
- New products set up twice, once internally and once for retailers
With Zynk
- Retailer orders export into your ERP or WMS automatically
- Orders are acknowledged once they are safely in your system
- Dispatch confirmations go back to Virtualstock on every run
- Stock availability updates from your inventory system on a schedule
- Products import into Virtualstock from your own catalogue
How it works
How the Virtualstock integration works
Step 1: Connect your supplier account
Zynk connects to Virtualstock with the API access set up for your supplier account, and to the ERP, accounting or warehouse system that processes your orders.
Step 2: Match products and customers
Products in Virtualstock are matched to your own stock codes, and each retailer is linked to a customer account, so orders and invoices post to the right place.
Step 3: Test the order cycle
A test order is followed from export through acknowledgement and dispatch, and stock figures are compared in both systems before anything goes live.
Step 4: Run on a schedule
Orders, acknowledgements, dispatches and stock updates then run at intervals that suit your retailers' service levels, and failures are reported to your team.
Integrations
What can you connect to Virtualstock?
Example use cases for Virtualstock integration
Virtualstock and Sage 200
Create Sage 200 sales orders from Virtualstock orders, then return despatch details and stock figures so each retailer sees accurate status and availability.
Virtualstock and Microsoft Dynamics 365 Business Central
Turn Virtualstock orders into Business Central sales orders and send posted sales shipments back to Virtualstock as dispatch confirmations.
View the Microsoft Dynamics 365 Business Central integration →
Virtualstock and Sage 50 UK
Import retailer orders into Sage 50 as sales orders and publish Sage 50 stock levels to Virtualstock as availability, keeping smaller supplier operations simple.
Virtualstock and Peoplevox
Hand Virtualstock orders to Peoplevox for picking, then report despatches and item availability from the warehouse back to Virtualstock.
Virtualstock and Mintsoft
Send dropship orders to a Mintsoft warehouse or 3PL and keep Virtualstock availability in line with the stock levels Mintsoft holds.
Virtualstock integration FAQs
What is Virtualstock?
Will Virtualstock orders go into Sage?
Does the integration acknowledge Virtualstock orders?
How often is Virtualstock stock availability updated?
Can I manage Virtualstock products from my own system?
Can Virtualstock orders go to a 3PL?
Do I still need to log in to the Virtualstock portal?
Does Virtualstock integrate with Business Central?
See what Zynk can automate for your Virtualstock setup
Book a 20-minute call. We'll review your systems, flag the quick wins and outline a practical route to going live.
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