Ecommerce
Visualsoft Integration
Zynk's Visualsoft integration connects a store on the Visualsoft ecommerce platform to the accounting, ERP and warehouse systems behind it. Orders, quotes and customers export to Sage, Xero, Business Central or a WMS and are flagged as collected in Visualsoft, while stock levels and product details import back so the website only offers what you can actually sell.
Capabilities may differ depending on the product.
Benefits
Why businesses connect Visualsoft
Orders out without manual exports
New Visualsoft orders export with their customer and line details and post to your back office as sales orders or invoices, so nobody has to download and rekey them each morning.
Nothing collected twice
After each order or quote is processed, Zynk notifies Visualsoft and flags it as downloaded. The next run only picks up new records, which keeps duplicate orders out of your accounts and warehouse.
Quotes handled like orders
Quotes created on your Visualsoft site export too, so they can become sales quotes in Business Central or be passed to your sales team for follow-up, rather than waiting in the store admin.
Stock levels from the source
Stock levels import into Visualsoft from your ERP or warehouse system, keeping availability on the website in line with real inventory. Products set to infinite stock in Visualsoft are left untouched.
Product details in step
Products can import into Visualsoft from your back office and export back out, so new lines and changes to existing ones don't have to be entered in two places by two different people.
Collected on your timetable
Order collection runs as often as you need, from every few minutes to a few times a day, so a sale or a busy weekend does not leave the warehouse with a backlog on Monday morning.
Capabilities
What you can do with Visualsoft
Every task the Zynk Visualsoft connector can run, grouped by the direction data moves.
Import into Visualsoft
Data Zynk writes into Visualsoft
2 tasks
- Products → into Visualsoft
- Stock levels → into Visualsoft
Export out of Visualsoft
Data Zynk reads out of Visualsoft
4 tasks
- Customers → out of Visualsoft
- Orders → out of Visualsoft
- Products → out of Visualsoft
- Quotes → out of Visualsoft
Actions in Visualsoft
Tasks Zynk can automate in Visualsoft
2 tasks
- Notify orders → in Visualsoft
- Notify quotes → in Visualsoft
Need something that isn't listed?
Most Visualsoft projects include at least one custom step. Our team builds it for you.
The problem
Why integrate Visualsoft?
Visualsoft runs the storefront, but orders still need invoicing, picking and reconciling somewhere else. Without integration, someone exports orders, copies them into Sage or the warehouse system and changes stock on the website by hand, and a single order missed or entered twice soon causes trouble with customers and the accounts.
Without integration
- Orders exported from the Visualsoft admin and retyped into the accounts
- The same order processed twice after an export was repeated
- Website stock that disagrees with the warehouse
- Quote requests followed up from inboxes and spreadsheets
- New products set up separately on the site and in the ERP
With Zynk
- Orders post to your accounting or ERP system automatically
- Each order is flagged as downloaded once it has been processed
- Stock figures flow into Visualsoft from your ERP or WMS
- Quotes export to your ERP or sales team on every run
- Products import from your back office into Visualsoft
How it works
How the Visualsoft integration works
Step 1: Connect Visualsoft
Zynk connects using the API credentials Visualsoft issues for your store, plus the accounting, ERP or warehouse system that will receive orders.
Step 2: Map codes and accounts
Visualsoft product codes are matched to your stock codes, and delivery methods, payment types and tax are mapped to the nominal and tax codes your accounts use.
Step 3: Trial with recent orders
Recent orders and quotes run through in a trial, so totals, VAT and stock can be checked on both sides before the store depends on the integration.
Step 4: Automate collection
Workflows collect new orders and quotes on a schedule, notify Visualsoft as each one is processed and send stock updates back at the frequency you choose.
Integrations
What can you connect to Visualsoft?
Example use cases for Visualsoft integration
Visualsoft and Sage 50 UK
Create Sage 50 sales orders or invoices from Visualsoft orders and customers, and keep website stock in line with the stock records held in Sage 50.
Visualsoft and Sage 200
Send Visualsoft orders into Sage 200 for allocation and despatch, and update the store's stock levels and product records from Sage 200.
Visualsoft and Microsoft Dynamics 365 Business Central
Turn Visualsoft orders and quotes into Business Central sales orders and sales quotes, with item inventory sent back to keep the website accurate.
View the Microsoft Dynamics 365 Business Central integration →
Visualsoft and Xero
Post Visualsoft orders to Xero as sales invoices and create contacts for new customers, so the ledger keeps pace with what the website sells.
Visualsoft and Mintsoft
Pass Visualsoft orders to Mintsoft for fulfilment and update website stock from the stock levels Mintsoft holds for each product.
Visualsoft integration FAQs
Can I send Visualsoft orders to Sage?
What is Visualsoft?
Does the integration support Visualsoft quotes?
How are stock levels updated on a Visualsoft site?
Can Visualsoft orders go to a warehouse system?
Can I connect Visualsoft to Xero?
What do I need to start a Visualsoft integration?
See what Zynk can automate for your Visualsoft setup
Book a 20-minute call. We'll review your systems, flag the quick wins and outline a practical route to going live.
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